Meeting Details

Meeting Name: City Council Agenda status: Final
Meeting date/time: 3/16/2026 5:30 PM Minutes status: Final  
Meeting location: City Hall, Second Floor
Published agenda: Agenda Agenda Accessible Agenda Accessible Agenda Published minutes: Minutes Minutes Accessible Minutes Accessible Minutes  
Agenda packet: Agenda Packet Agenda Packet
Meeting video:  
Attachments:
File #Ver.Agenda #TypeTitleActionResultAction DetailsVideo
26-00292 11.ProclamationProclamation declaring the month of March 2026 to be “Social Work Month” in the City of Rockford, Illinois.   Action details Not available
26-00301 11.Information OnlyMemorandum from Colin Belle, Comprehensive Planning and Design Coordinator, regarding the approval of the 2040 Future Land Use Map. Referred to Planning and Development Committee.Read into the Record  Action details Not available
26-00242 11.Information OnlyZoning Board of Appeals’ Agenda for the meeting to be held on March 17, 2026 and Minutes from that meeting for consideration at the Code and Regulation Committee meeting on March 23, 2026. Referred to Code and Regulation Committee.Read into the Record  Action details Not available
26-00243 12.Information OnlyLiquor and Tobacco Advisory Board’s Agenda for the meeting to be held on March 17, 2026 and Minutes from that meeting for consideration at the Code and Regulation Committee meeting on March 23, 2026. Referred to Code and Regulation Committee.Read into the Record  Action details Not available
26-00282 11.Information OnlyMemorandum from Timothy Hinkens, City Engineer, regarding an Agreement between the City of Rockford and Four Rivers Sanitation Authority for 11th Street improvements. Referred to Finance and Personnel Committee.Read into the Record  Action details Not available
26-00291 12.Information OnlyMemorandum from Owen Carter, Deputy Director of Operations for Health and Human Services, regarding acceptance of the Case for Community Investment (Built for Zero) - Intervention for Unsheltered Homeless Grant Award from Community Solutions. Referred to Finance and Personnel Committee.Read into the Record  Action details Not available
26-00270 11.Committee ReportCommittee recommends approval of vouchers in the amount of $8,477,407.67 as approved at the Finance and Personnel Committee held on March 9, 2026.AdoptedPass Action details Not available
26-00277 12.Committee ReportCommittee recommends approval of an Eighth Amendment to the Agreement with Associated Bank to Extend the Line of Credit Term for an Additional Year.AdoptedPass Action details Not available
26-00253 13.Committee ReportCommittee recommends approval of the Lien Reduction Request for 2213 Wentworth Avenue, Rockford, Illinois in the amount of $7,933.40.AdoptedPass Action details Not available
26-00254 14.Committee ReportCommittee recommends approval of the hiring request from the Water Division for two (2) Project Managers and one (1) Water Utility Technician in the estimated annual amount of $394,100.00. The estimated total cost, including vehicles, is $513,100.00. The funding source is the Water Fund Operating Budget.AdoptedPass Action details Not available
26-00246 11.ResolutionCommittee recommends approval of the Memorial Day ParadeAdoptedPass Action details Not available
26-00247 12.ResolutionCommittee recommends approval of the Cars and CoffeeAdoptedPass Action details Not available
26-00248 13.ResolutionCommittee recommends approval of the No Kings 3.0AdoptedPass Action details Not available
26-00249 14.ResolutionCommittee recommends approval of the Churchill Grove Garage SaleAdoptedPass Action details Not available
26-00300 15.ResolutionResolution for settlement of claim for outstanding pension payments in the amount of $53,428.00. (SUSPEND RULE 9)AdoptedPass Action details Not available
26-00259 11.ResolutionCommittee recommends approval of the Award of Bid: Sidewalk and ADA Repairs Package #1 2026 (Bid No. 226-PW-025) to TCI Concrete, of Rockford, Illinois in the amount of $112,894.75. The contract duration is through May 15, 2026. The funding source is the 1% Infrastructure Sales Tax.AdoptedPass Action details Not available
26-00260 12.ResolutionCommittee recommends approval of the Award of Bid: City-Wide Pavement Preservation - Microsurfacing 2026 (Bid No. 126-PW-019) to AC Pavement Striping Co., of Elgin, Illinois in the amount of $490,809.90. The contract duration is through October 2, 2026. The funding source is Motor Fuel Tax (MFT) Funds.AdoptedPass Action details Not available
26-00261 13.ResolutionCommittee recommends approval of the Award of Bid: City-Wide Pavement Rejuvenation 2026 (Bid No. 126-PW-018) to Corrective Asphalt Materials, LLC., of South Roxana, Illinois in the amount of $342,026.96. The contract duration is through July 31, 2026. The funding source is Motor Fuel Tax (MFT) Funds.AdoptedPass Action details Not available
26-00262 14.ResolutionCommittee recommends approval of the Award of Bid: City-Wide Bridge Preservation 2026 (Bid No. 126-PW-009) to M & M Concrete, of Stockton, Illinois in the amount of $59,940.85. The contract duration is through July 31, 2026. The funding source is Motor Fuel Tax (MFT) Funds.AdoptedPass Action details Not available
26-00255 15.ResolutionCommittee recommends approval of the Award of Sole Source Contract: Generator and Switchgear Services to Altorfer Cat, of Addison, Illinois in the estimated annual amount of $100,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) annual extension options. The funding source is the Water Fund Operating Budget.AdoptedPass Action details Not available
26-00267 16.ResolutionCommittee recommends approval of the Award of Sole Source Contract: Fire Apparatus and Ambulance Supplies to MacQueen Equipment, LLC., of Saint Paul, Minnesota in the estimated annual amount of $120,000.00 (based on unit pricing). The contract duration is through December 31, 2026 with four (4) annual extension options. The funding source is the Fire Department Operating Budget.AdoptedPass Action details Not available
26-00268 17.ResolutionCommittee recommends approval of the Award of Sole Source Contract: Fire Apparatus Supplies and Service Repair to JX Truck Center, Inc., of Rockford, Illinois in the estimated annual amount of $100,000.00 (based on unit pricing). The contract duration is through December 31, 2026 with four (4) annual extension options. The funding source is the Fire Department Operating Budget.AdoptedPass Action details Not available
26-00265 18.ResolutionCommittee recommends approval of the Award of RFP: Water Main Capacity - Fire Hydrant Flow Testing and Assessment (RFP No. 126-W-005) to M.E. Simpson Co., Inc., of Valparaiso, Indiana in the estimated amount of $73,000.00 (based on unit pricing). The contract duration is through December 31, 2026 with four (4) annual extension options. The funding sources are the Fire and Water Department Operating Budgets.AdoptedPass Action details Not available
26-00256 19.ResolutionCommittee recommends approval of the Award of Professional Services: 2026 Water System Improvements (Design and Inspection Services) to Fehr Graham, of Rockford, Illinois for an estimated budget of $2,500,000.00 for 2026, $6,250,000.00 for 2027, and $6,250,000.00 for 2028 (based on hourly rates). The contract duration is through February 28, 2027 with two (2) possible one-year extension options upon mutual consent of the City and the Consultant. The funding sources are the Water Replacement Improvement Account (WRIA) and State Revolving Fund (SRF).AdoptedPass Action details Not available
26-00257 110.ResolutionCommittee recommends approval of the Award of Joint Purchase Contract: 2026 Light Duty City-Wide Vehicles to Enterprise Fleet Management Inc., of Saint Louis, Missouri in the amount of $117,729.00. The contract duration is 48 months for one (1) vehicle and 60 months for two (2) vehicles. The funding source is the Water Division Capital Lease Budget.AdoptedPass Action details Not available
26-00263 111.ResolutionCommittee recommends approval of the Award of Design Engineering Agreement: Beverly Park Floodplain Reconnection to HR Green, Inc., of McHenry, Illinois in the not-to-exceed amount of $105,936.00. The contract duration is through July 2027. The funding source is the CIP General Fund.AdoptedPass Action details Not available
26-00266 112.ResolutionCommittee recommends approval of the Award of Non-Competitive Contract: Police Vehicles to Rock River Ford, of Rockford, Illinois in the amount of $1,582,589.00. This is a one-time purchase of thirty-seven (37) vehicles. The funding sources are Capital Lease Funds and Police Department Operating Budget.AdoptedPass Action details Not available
26-00269 113.ResolutionCommittee recommends approval of a Resolution authorizing the Central Services Manager to execute an extension of the Electrical Municipal Aggregation Supply Contract.AdoptedPass Action details Not available
26-00264 114.ResolutionCommittee recommends approval and acceptance of the Illinois Law Enforcement Standards Board (ILETSB) FY26 Camera Grant Award in the amount of $262,464.00. The grant does not require a cost match. The grant term is from July 1, 2025 to June 30, 2030. The grant award, if accepted, will be used to cover the FY26 costs related to licensing fees and device storage costs of the current Axon Body Worn Cameras.AdoptedPass Action details Not available
26-00286 11.OrdinanceAn ordinance approving an Eighth Amendment to the Agreement with Associated Bank to Extend the Line of Credit Term for an Additional Year. (SUSPEND RULE 9)AdoptedPass Action details Not available
26-00287 12.OrdinanceAn ordinance approving the Lien Reduction Request for 2213 Wentworth Avenue, Rockford, Illinois in the amount of $7,933.40.AdoptedPass Action details Not available
26-00288 13.OrdinanceAn ordinance approving the hiring request from the Water Division for two (2) Project Managers and one (1) Water Utility Technician in the estimated annual amount of $394,100.00. The estimated total cost, including vehicles, is $513,100.00. The funding source is the Water Fund Operating Budget.AdoptedPass Action details Not available