City Hall, Second Floor  
425 E. State Street  
Finance and Personnel Committee  
Meeting Agenda  
Rockford, IL 61104  
www.rockfordil.gov  
Monday, June 8, 2026  
5:30 PM  
The following represents, in general, the chronological order of proceedings at the City  
Council/Committee Meetings: Call to Order, Invocation, Pledge of Allegiance, Public Speaking  
and City Council/Committee Agendas.  
Meeting will be live streamed on Channel 17 and via this link:  
https://rockfordil.legistar.com/Calendar.aspx.  
I.  
CALL TO ORDER  
II.  
INFORMATION ONLY  
1.  
Information Only Change Order: Multi Use Path (MUP) Reconstruction  
2025 to Everlast Blacktop, of Elgin, Illinois.  
26-00672  
Original Contract Amount:  
$577,006.49  
$37,796.93  
$614,803.42  
Current proposed Change Order:  
Amended Contract Amount Total:  
The change order includes additional work required to achieve ADA compliance  
at roadway crossings along the multi-use path, including wider and longer curb ramps,  
additional concrete and detectable warning panels, and removal and replacement of  
unsuitable soil encountered during reconstruction of the Rote Road MUP. The funding  
source is the 1% Infrastructure Sales Tax.  
III. COMMITTEE REPORTS  
1.  
2.  
Approval of vouchers in the amount of $9,207,129.56.  
26-00673  
26-00621  
Approval of Lien Reduction Request from Z Financial, LLC to release  
liens on various properties incurred from 1987 to 2017 in the total amount  
of $15,495.50, upon payment in full of $5,101.50.  
3.  
Intergovernmental Agreement with Board of Education of the Rockford  
Public Schools, District No. 205 for Police Services. The term is from July  
1, 2026 through June 30, 2028.  
26-00674  
4.  
Revisions to the City of Rockford Rules and Regulations: 1) Addition of  
definition of Illness. 2) Revised Residency section. 3) Addition to Cellular  
Phone Usage (VESSA-related). 4) Addition to Police for Usage of  
Computers, the Internet and E-Mail (VESSA-related). 5) Additions to  
Victims’ Economic Safety and Security Act (VESSA) Leave as follows: a.  
Policy Procedures, b. Disclosures, c. Employees Concerned about  
Domestic Violence, d. Resources. 6) Addition of Item V. to General  
Employment Policies.  
26-00687  
IV. RESOLUTIONS  
1.  
Extension of Contract: Building Code Consulting Services to Fire Safety  
26-00628  
26-00675  
Consultants, Inc., of Elgin, Illinois in the amount of $57,000.00 for  
Consulting Services and $9,600.00-$10,800.00 per month for Backup  
Code Official Services. The contract duration is six (6) months. The  
funding source is the Construction Services & Development Budget.  
2.  
Award of Bid: City Wide Street Repairs Group No. 5 - 2026 (Parking  
Lots) (Bid No. 426-PW-042) to Stenstrom Excavation, of Rockford,  
Illinois in the amount of $392,950.99. The contract duration is through  
September 18, 2026. The funding sources are Property Funds and Casino  
Funds.  
3.  
4.  
Award of Bid: CW Excavation & Hauling Package 1 (Bid No.  
526-PW-043) to Veterans Vac Services, of McHenry, Illinois in the  
amount of $58,625.00. The contract duration is through August 28, 2026.  
The funding source is the CIP General Fund.  
26-00676  
26-00677  
Award of Bid: Rental of Traffic Control Devices (Bid No. 1125-W-131) to  
FCS LLC., of Rockford, Illinois in the estimated annual amount of  
$400,000.00 (based on unit pricing). The contract duration is one (1) year  
with four (4) possible one-year extension options. Annual price  
adjustments for CPI considered at contract renewal only. The funding  
source is Various Departmental Operating Budgets.  
5.  
6.  
Rejection of Bid/Solicit New Bids: Coronado Performing Arts Center  
Interior Lighting Repairs Phase 1 (Bid No. 426-PW-041). Only one bid  
response was received.  
26-00678  
26-00697  
Rejection of Bid/Solicit New Bids: Head Start and Early Head Start Child  
Care Meals (Bid No. 526-HS-047). Bids received did not meet the  
required nutrition specifications.  
7.  
Award of RFP: Housing and Urban Development (HUD) Emergency  
Solutions Grant (ESG). The Health and Human Services Department  
received a grant in the amount of $195,054.00 and of that amount  
$119,634.00 will be retained internally for eligible ESG activities and  
$75,420.00 will be sub granted to partner agencies. The funding is as  
follows: Institute for Community Alliances in the amount of $30,000.00  
for Homeless Management Information System (HMIS) and  
Administration costs; Shelter Care Ministries in the amount of $40,420.00  
for Emergency Shelter Operations and Services, and Administration costs;  
Remedies Renewing Lives in the amount of $5,000.00 for Shelter  
Operations. The contract duration is one (1) year. The funding source is  
the HUD ESG.  
26-00679  
8.  
Approval and Acceptance of Department of Commerce and Economic  
Opportunity (DCEO) Low Income Home Energy Assistance Program  
(LIHEAP) State Supplemental Grant Award in the amount of  
$4,030,301.00. The grant does not require a cost match. The grant term is  
from June 1, 2026 to August 31, 2027. The grant award, if accepted, will  
be used to pay for approved clients’ electric and/or heating bill, energy  
usage education, staff training, payroll, and administration costs.  
26-00680  
26-00681  
26-00682  
26-00683  
26-00684  
9.  
Approval and Acceptance of Illinois Department of Human Services  
(IDHS), Family & Community Services Homeless System Capacity  
Expansion Pilot Program Grant Award in the amount of $85,522.00. The  
grant does not require a cost match. The grant term is from July 1, 2026 to  
June 30, 2027. The grant award, if accepted, will be used to provide funds  
for expanding capacity to local Continuums of Care to improve homeless  
crisis response systems.  
10.  
11.  
12.  
Approval and Acceptance of Department of Commerce and Economic  
Opportunity (DCEO) Weatherization State Supplemental Grant Award in  
the amount of $482,759.00. The grant does not require a cost match. The  
grant term is from June 1, 2026 to September 30, 2027. The grant award,  
if accepted, will be used to pay for approved clients’ work orders, energy  
usage education, contractor services, staff training, payroll, and  
administration costs.  
Approval and Acceptance of Department of Commerce and Economic  
Opportunity (DCEO) Weatherization Health and Human Services Grant  
Award in the amount of $772,748.00. The grant does not require a cost  
match. The grant term is from June 1, 2026 to September 30, 2027. The  
grant award, if accepted, will be used to pay for approved clients’  
weatherization work orders, energy usage education, contractor services,  
staff training, payroll, and administration costs.  
Authorization for reallocation of $200,000.00 in partnership with  
Rockford Area Venue and Entertainment Authority (RAVE) to reduce user  
costs for community events at Davis Park  
13.  
14.  
Allocation of funding in the amount of $353,502.76 for the Community  
Healing Center to provide trauma-informed services to youth impacted by  
violence in Rockford. The funding will support operations from October 1,  
2026 through September 30, 2027. The funding source is reallocated  
ARPA dollars from Excel Center and Corridor Signage.  
26-00685  
26-00686  
Approval of the reallocation of $250,000.00 in previously approved  
Cannabis Recreation Tax funds and allocation of an additional  
$100,000.00 in 2026 Cannabis Recreation Tax funds for poverty reduction  
and childhood education through the Health and Human Services  
Department.  
V.  
ADJOURNMENT  
THE CITY OF ROCKFORD INTENDS TO COMPLY WITH THE INTENT AND  
SPIRIT OF THE AMERICANS WITH DISABILITIES ACT. IF A SIGN LANGUAGE  
INTERPRETER, PERSONAL P.A. SYSTEM, OR OTHER SPECIAL  
ACCOMMODATIONS ARE NEEDED, PLEASE CALL THE LEGAL DEPARTMENT  
AT (779) 348-7391 AT LEAST 48 HOURS IN ADVANCE, SO WE CAN BE PREPARED  
TO ASSIST YOU.